HR and Admin Executive

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The primary responsibility of this role is to efficiently handle various administrative tasks and ensure smooth operations within the organization. The ideal candidate should possess excellent organizational and communication skills, be proficient in handling multiple responsibilities simultaneously, and have a strong attention to detail.

• Attendance-Biometric Data Management: Download and compile monthly attendance data using the iSecure system. Maintain accurate records of employee attendance and generate relevant reports.
• Saneforce Management: Maintain and update the list of doctors, ensuring accurate and up-to-date information. Handle additions, deletions, and modifications to the doctor list as required. Coordinate with the appropriate departments to ensure effective management of Saneforce activities.
• Administrative Work: Conduct cleaning inspections and ensure a clean and organized work environment. Manage and coordinate grocery and other supply orders for the office. Handle vendor management, including communication, negotiations, and issue resolution. Review and approve expenses related to office supplies and services.
• Travel Coordination: Make flight bookings through MakeMyTrip or similar platforms for business travel. Ensure timely and cost-effective arrangements for flights, accommodations, and transportation.
• Employee File Management: Maintain and update employee files, ensuring all necessary documentation is complete and accurate. Organize and manage employee records, contracts, and other confidential information.
• Expense Management: Scrutinize and review expense statements, ensuring accuracy and adherence to company policies. Verify and approve expenses in a timely manner, coordinating with employees and finance teams.
• Mail Coordination: Handle mail coordination, including sorting, distributing, and responding to relevant correspondence. Ensure effective communication between internal and external stakeholders.
• Policy and Protocol Adherence: Assist in the implementation and enforcement of company policies and protocols. Communicate policies to employees and ensure compliance across the organization.

 

• REQUIREMENTS: • Graduation, MBA in HR • Proficiency in MS Excel, Word & PowerPoint. • Proven experience in administrative or coordination roles. • Proficiency in using attendance management systems and biometric data software. • Strong organizational and multitasking skills, with the ability to prioritize and meet deadlines. • Excellent communication and interpersonal skills. • Attention to detail and accuracy in data management and documentation. • Familiarity with vendor management and expense approval processes. • Ability to maintain confidentiality and handle sensitive information appropriately. • Proficiency in using email and office productivity tools.